Office Administrator

  • Full time
  • Centurion
  • @Work In South Africa posted 1 month ago
  • Posted : 16 January 2024 -Accepting applications

Vacancy Details

  • Career Level Qualified / Experienced
  • Experience 1 Year
  • What we do Real Estate & Accommodation
  • Qualifications Practical experience onlyCertificate level

Job Description

Southdowns Estate, located in Irene, Centurion, is currently offering an exciting opportunity for an Office Administrator. Southdowns Estate is known for its exceptional residential community and is committed to providing a high standard of service to its residents. As the Office Administrator, you will play a crucial role in ensuring the smooth operation of the estate’s administrative functions.

The ideal candidate will possess strong administrative skills, excellent communication abilities in both Afrikaans and English, and the ability to handle multiple tasks in a fast-paced environment.

As the Office Administrator, you will be responsible for various administrative duties, assisting management and other personnel in ensuring efficient operations. This is an excellent opportunity for an organized and adaptable individual to contribute to the success of Southdowns Estate.

Duties and Responsibilities:

  • Manage the overall administrative duties of the office, ensuring efficient operations.
  • Handle reception duties, including greeting visitors and addressing their inquiries.
  • Order stationery and office supplies, ensuring adequate inventory levels.
  • Schedule meetings and coordinate necessary documents for attendees.
  • Assist with managing bookings of various areas within the estate.
  • Process insurance claims and manage related documentation.
  • Maintain and organize documents for new residents.
  • Send letters for speeding infringements, adhering to established protocols.
  • Handle walk-in complaints and provide appropriate assistance.
  • Take minutes during meetings and ensure accurate documentation.
  • Demonstrate excellent communication skills in both written and verbal Afrikaans and English.
  • Exhibit strong organizational skills and attention to detail.
  • Foster positive relationships and effectively manage conflict situations.
  • Adapt easily to the work environment and demonstrate the ability to plan and coordinate tasks.
  • Function effectively under pressure, prioritizing tasks accordingly.

Qualifications and Experience:

  • Proven experience in minute taking during meetings.
  • Previous experience in an administrative role is highly desirable.
  • Excellent communication skills in both written and verbal Afrikaans and English.
  • Strong organizational skills and attention to detail.
  • Well-developed interpersonal skills and the ability to manage conflict situations.
  • Ability to adapt quickly to changing environments.
  • Proficiency in planning and coordinating tasks effectively.
  • Strong computer skills, particularly in MS Office applications.

If you possess the necessary qualifications and skills for this role, we invite you to apply by submitting your CV before or on 31 January 2024. We appreciate your interest in joining Southdowns Estate and look forward to reviewing your application.

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