Conference and Events Coordinator

  • Full time
  • Johannesburg
  • @Work In South Africa posted 2 months ago
  • Posted : 5 January 2024 -Accepting applications

Vacancy Details

  • Career Level Qualified / Experienced
  • Experience 10 Years +
  • What we do Entertainment / Events & Sport
  • Qualifications Certificate levelPractical experience only

Job Description

Our client is a reputable company in the events and conference industry, based in Joburg North. With a strong presence and a proven track record, they specialize in organizing and coordinating high-quality conferences and events for various clients. They are known for their professionalism, attention to detail, and delivering exceptional experiences to participants.

Our client is looking for an experienced Conference and Events Coordinator to join their dynamic team in February 2024. As a Conference and Events Coordinator, you will play a vital role in coordinating and managing events from start to finish.

This includes event project management, administration, proposal preparation, procurement of supplies and corporate gifts, supplier and client liaison, budget management, and onsite event management. The successful candidate will have the opportunity to work in a fast-paced environment, showcase their organizational skills, and contribute to the success of various events.

Duties and Responsibilities:

  • Coordinate and manage conferences and events from initial planning to execution
  • Prepare and present comprehensive event proposals to clients
  • Procure necessary supplies, materials, and corporate gifts for events
  • Liaise with suppliers, negotiate contracts, and ensure timely delivery of services
  • Maintain accurate event budgets, track expenses, and manage financial aspects
  • Collaborate with internal teams and external stakeholders to ensure smooth event logistics
  • Assist with event marketing and promotion activities
  • Manage event registration processes and handle participant inquiries
  • Oversee onsite event management, including setup, coordination, and troubleshooting
  • Conduct post-event evaluations and provide recommendations for improvement
  • Maintain effective communication with clients, suppliers, and team members
  • Stay updated on industry trends and best practices in event coordination

Qualifications and Experience:

  • Minimum of 10 years of previous experience in events coordination
  • Relevant qualification in event management or a related field
  • Valid driver’s license and own transport
  • Strong organizational and multitasking skills
  • High energy levels and ability to work under pressure
  • Excellent self-management and time management skills
  • Attention to detail and ability to maintain high standards of quality
  • Strong interpersonal and communication skills
  • Flexibility to work outside of regular office hours and attend events


R30,000 per month

Work In South Africa

Required skills

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