Bookkeeper/Depot Manager

  • Full time
  • Cape Town
  • @Persona HR Consulting posted 3 months ago
  • Posted : 8 December 2023 -Accepting applications

Vacancy Details

  • Career Level Supervisor / Manager
  • Experience 5 Years
  • What we do Energy Fuels & Power
  • Qualifications Diploma Level

Job Description

Our client, a successful Diesel Depot in the Western Cape, CPT – Northern Suburbs, is seeking a skilled and qualified Bookkeeper/Depot Manager to join their team. With a focus on financial management, staff supervision, and overall depot operations, this company is committed to maintaining efficient operations and delivering exceptional service to their customers.

Our client is looking for a detail-oriented and experienced Bookkeeper/Depot Manager to join their dynamic team. In this role, you will be responsible for overseeing the financial and payroll functions, as well as managing staff and ensuring smooth depot operations.

Your role will involve reconciling retail site diesel, reporting on retail site performance, managing customer queries, handling debtors efficiently, supervising cashiers, ensuring accurate shift balancing and cash handling, managing petty cash, adjusting customer prices, processing monthly financial tasks, preparing VAT returns, adhering to deadlines, providing support to the Financial Manager, assisting with year-end audits, maintaining the fixed asset register, and handling various ad hoc duties.

Duties and Responsibilities:

  • Daily reconciliation of retail site diesel.
  • Monthly reporting on retail site performance.
  • Managing and resolving customer queries.
  • Efficient management, follow-up, and reporting on outstanding debtors.
  • Supervising a team of cashiers.
  • Ensuring accurate shift balancing and proper cash handling procedures.
  • Handling petty cash transactions with strict confidentiality.
  • Adjusting customer prices on a monthly and ad hoc basis.
  • Performing monthly financial tasks up to trial balance.
  • Processing bank reconciliations.
  • Preparing and submitting VAT201 returns.
  • Adhering to agreed-upon deadlines.
  • Providing assistance to the Financial Manager as needed.
  • Supporting auditors during year-end audits.
  • Maintaining the fixed asset register.
  • Handling various ad hoc duties as required.

HR & Payroll Duties:

  • Processing bi-weekly and monthly salaries, including related transactions.
  • Maintaining accurate employee records and contracts.
  • Providing efficient and effective salary processing administrative services.
  • Processing payable hours, overtime, commissions, bonuses, tax, PAYE, UIF, EMP201, EMP501.
  • Issuing IRP5’s and IT3(a) certificates.
  • Continuously reviewing systems and processes for efficiency improvements and cost savings.
  • Staying informed about company policies, tax legislation, and system changes related to remuneration and payroll functions.
  • Ensuring accurate capture and processing of employee benefits.
  • Providing a cost-effective payroll administration service compliant with corporate governance and statutory requirements.
  • Submitting required documents to NBCRFI, MIBCO, Old Mutual, Workmen’s Compensation, EE, etc.
  • Facilitating Injury on Duty and Workmen’s Comp processes with the Local Department of Labour.
  • Addressing all wage/salary queries promptly and professionally.

Qualifications and Experience:

  • Diploma in Accounting/HR or relevant degree.
  • Minimum of 5 years of payroll processing and accounting experience.
  • Knowledge of relevant labour relations and employment legislation, including Basic Conditions of Employment Act, SARS-PAYE, etc.
  • Proficiency in Sage Pastel and Pastel Payroll.
  • Excellent verbal and written communication skills.
  • Intermediate level of experience in Microsoft Office, particularly Excel.

Remuneration:

  • Competitive salary based on qualifications and experience.
  • Additional details regarding remuneration, allowances, and other incentives may be provided.

Persona HR Consulting

Required skills

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